Tachographs Analysis Consultants

Tachograph BEST PRACTICE

5 Simple steps to master tachograph data analysis

Tachograph analysis is the process of examining data collected by tachographs, which are devices used to record information about a vehicle's speed and distance, as well as the driver's activity and behaviour. Tachograph analysis is typically carried out by transport companies or fleet managers to ensure compliance with regulations and improve driver safety.

Here are the steps to perform tachograph analysis:

1. Collect tachograph data: Tachograph data can be collected using digital tachographs or analogue tachographs. Digital tachographs record data on a smart card, while analogue tachographs record data on a paper chart. The data collected should include information on the vehicle, driver, and any events that occurred during the journey.

2. Transfer data to a computer: The tachograph data must be transferred to a computer to perform the analysis. This can be done using a tachograph analysis software or through a tachograph analysis service provider.

3. Analyse the data: Once the tachograph data is transferred to a computer, it can be analysed using a range of tools and software. This analysis can include identifying any infringements or violations of driving regulations, such as exceeding driving hours or speed limits.

4. Review the results: The results of the tachograph analysis should be reviewed by a trained analyst or manager to determine any areas of concern or improvement. The results can also be used to provide feedback to drivers on their driving behaviour and identify training needs.

5. Take action: Based on the results of the analysis, appropriate action should be taken to address any identified issues. This could include disciplinary action for drivers who have violated regulations, or implementing training programs to improve driver behaviour and safety.

GUide for HGV DRIVERS

10 Things HGV Drivers should do to remain Tachograph Compliant

As experts in tachographs and driver hours, we can provide you with some helpful guidance on how to use the tachograph system in your HGV and stay compliant with the regulations. It's important to follow these steps and consider contingency plans in case of any issues with the tachograph system or the loss of your tachograph card. Let's dive in:

1. Familiarise Yourself with the Rules:

   Make sure you have a good understanding of the regulations that govern tachograph usage for HGV drivers. Stay updated on any changes or updates to the rules in your region. There are no excuses here, you sat in the drivers seat means that you know the law and as a CPC qualified individual you have ensured that you will keep yourself up-to-date with the changes in law.

2. Know Your Tachograph Type:

   There are two main types of tachographs: analogue and digital. Find out which type is installed in your HGV so that you know how to operate it properly. Most vehicles are now digital. Be aware of what type of noise / sound your tachograph system makes when things are not right.

3. Using the Tachograph:

   Before starting your journey, log in using your driver card. Make sure you select the correct mode on the tachograph system based on your activity: Drive mode when the vehicle is in motion, Other Work mode for non-driving tasks, and Rest mode during rest periods and breaks.

4. Accurate Activity Recording:

   It's important to record your activities accurately. Note the start and end times of each activity and make use of the manual entry function if needed. Be sure to provide a clear reason whenever you make a manual entry. You may use a manual printout from the tachograph system and make notes on the timeline if required.

5. Understanding Breaks and Rest Periods:

   Take the time to familiarise yourself with the regulations regarding breaks and rest periods in your region. Adhering to these rules is essential to prevent fatigue and promote road safety. For example, in the European Union, there are specific requirements for daily rest periods and mandatory breaks, most these are the same in the UK too, even after Brexit.

6. Managing Driving Time:

   Stay aware of the maximum driving time allowed and any limits imposed by the regulations. Plan your journeys accordingly, ensuring you incorporate breaks and rest periods to remain compliant. In the European Union, the maximum driving time is usually 9 hours per day, which can be extended to 10 hours twice a week. Your transport Manager or supervisor should help you plan your route, try to adhere to this planning, but always remember the driver is ultimately the person who decides how long they drive before they take a break, in any case a single trip cannot be more than 4.5 hours.

7. Contingency Planning:

   In case of tachograph system failure, report the issue to your company or fleet manager right away. Use a manual recording sheet to log your activities until the system is repaired. Remember, driving without a functioning tachograph system is usually allowed for a limited time, but it's crucial to get it fixed promptly.

   If you lose your tachograph card, inform your company or fleet manager as soon as possible. There may be provisions allowing you to drive without a card for a limited time, but it's important to obtain a replacement card promptly to resume recording your activities and remain compliant.

8. Taking Care of Your Tachograph Card:

   Keep your tachograph card stored securely to avoid loss or damage. Ensure that it's always up to date and inform the relevant authorities if any personal or vehicle information needs to be updated. Do not give your card to other drivers or leave your card in the tachograph system within the lorry, even if you know its you who will be driving it again next time.

9. Regularly Review Your Data:

   Take some time to review your tachograph data to ensure accuracy and compliance. If you notice any issues or errors, address them promptly. You will occasionally be required to discuss infringements that may have occurred during your driving hours, it is essential that you take these infringements seriously and address the issues highlighted during the infringement discussion that may take place with your boss or transport manager.

10. Seeking Guidance:

    If you have any questions or concerns about using the tachograph system or understanding the regulations regarding driver hours, don't hesitate to consult your company's transport manager or the relevant regulatory authorities. They can provide you with further guidance and clarification.

Remember, staying compliant with the regulations and using the tachograph system properly are vital for your safety and the safety of others on the road. Drive responsibly and take the necessary steps to ensure you follow the rules.