Plan, Prove & Stay Compliant — HGV/PSV Maintenance, Done Right
A modern, Google Sheets–powered planner for operators who need simple control, auditable evidence and less admin. Schedule PMI, MOT, Roller Brake Tests, Tacho Calibration, Recall Checks, Tax and more — with recurring events, ISO week numbers, a quarterly view, document storage and PMI analysis.
Works with your Google account • Unlimited vehicles • Built with roadworthiness in mind
Live calendar overview
- ✓ Month, Week, Day & Quarter views
- ✓ ISO week numbers, Monday start
- ✓ Click a date to add a job in seconds
- ✓ Colour-coded status (Planned / Completed / Overdue)
*Screenshots available on request or via demo.
Everything you need to manage maintenance
Unlimited vehicles
Paste all registrations into the Vehicles sheet — no caps, no hidden fees.
All key event types
PMI, MOT, Roller Brake Test, Tacho Calibration, Recall Check, Tax — plus your own Other events (e.g., vehicle wash).
Recurring schedules
Create a single event or a series in weeks or months. Quarter planning becomes effortless.
PMI analysis + audit trail
Structured PMI questions stored per event with a dedicated PMI Analysis sheet for reporting and audits.
Document storage
Attach inspection reports, RBT prints and certificates to events. One click to view later.
Email reminders (optional)
Configure upcoming-event reminders via your Google account so nothing gets missed.
Professional calendar UX
Steel & grey theme, mobile-friendly modals, neat event chips, ISO week numbers.
Delete single or series
Made a mistake? Remove one occurrence or the entire series safely with confirmation.
Built on Google
Runs as a secure Apps Script web app with your Drive for storage and your Sheets for data.
Benefits at a glance
- ✓ Reduce missed inspections and MOT slips
- ✓ Prove compliance with a clear audit trail
- ✓ One place for events, documents & decisions
- ✓ Works the way workshops & operators actually work
- ✓ Scales from 1 van to 1,000+ vehicles
How it works
- We set it up on your Google account (one-time Setup run).
- Add your vehicles, pick event types, and plan dates (single or recurring).
- Complete PMIs/RBTs, attach documents, and sign off events.
- Analyse your PMI sheet and export evidence for audits.
Designed with the DVSA “Guide to Maintaining Roadworthiness” in mind
The planner helps you align with good practice: scheduled safety inspections (PMI), roller brake testing, defect recording, trend monitoring of previous PMIs, and record keeping with supporting documents. Fields include: Roadworthiness sign-off, on-schedule confirmation, monitor items, unfixed defects, driver-detectable defects, inspector name, maintenance provider, safety inspection references, and next due dates. RBT captures laden status, brake efficiencies, and imbalance.
Always apply your organisation’s maintenance system and intervals appropriate to your operation and vehicle type.
Free for a limited time
No charge while we onboard early users. Unlimited vehicles. Set up takes minutes.
Can I delete events or whole series?
Yes. Open an event, choose Delete Event or Delete Series, and confirm. You’re in control.
Do I need special software?
No. It runs as a Google Apps Script web app with Sheets and Drive—tools you already use.
Will it handle “Other” events?
Yes. Choose Other and label it (e.g., vehicle wash, tail-lift service) so reports stay meaningful.
What about reminders?
We can enable email reminders for upcoming events from your Google account. Just ask during setup.
Questions? Want a demo?
Contact Fleet Transport Consultants