4th January 2023
A business should report a change to the Office of the Traffic Commissioner (OTC) when it involves a material change to the information that the OTC holds about the business. Notice must be sent to the OTC within 28 days setting out any changes to the licence.
Here are some examples of changes that a business may need to report to the OTC:
Change of operating centre: If a business wants to change the location from which it operates vehicles, it must notify the OTC of the change.
You must notify the OTC if any changes or upgrades are made to your licence. The OTC will publish these for any objections from any parties.
the details of the application to enable any objections to be filed.
Changes of Vehicles: Any changes to the vehicles permanently on the VOL must be notified to the OTC.
Change of transport manager: If a business's nominated transport manager changes, it must notify the OTC.
Change of legal entity: If a business changes its legal entity (e.g., from a sole trader to a limited company), it must notify the OTC.
Change of name or address: If a business changes its name or address, it must notify the OTC.
Change in financial circumstances: If a business experiences a change in its financial circumstances that could affect its ability to operate vehicles safely and legally, it must notify the OTC.
If the business, director, transport manager or driver is convicted of any transport related offence or any offence arising from a work placed incident in breach of the Health and Safety at Work etc. Act 1974 or Environmental Permitting Regulations 2016 the OTC must be notified.
In general, any change that could affect a business's ability to operate vehicles safely and legally must be reported to the OTC. It's important to note that failure to report a material change to the OTC could result in enforcement action, including the revocation of a business's operator's license. As a general rule of thumb, if not sure check with the OTC.